Agenda:
OHSU
Location: OHSU School of Nursing, SW Gaines St (3rd floor entrance) Portland, OR 97239
Room 358/364 (3rd floor)
Campus Map/Parking: Lot 60, Attendant will issue you a parking permit as an IFS member when you arrive. (See Campus Map of OHSU and walking directions to the building from Lot 60 below)
FRIDAY, November 15, 2019
12:00 Lunch
New Member Introduction
12:00-12:30 OHSU Administration:
Welcome by OHSU Senate President, Dr. Karen Eden
Dr. David Robinson, OHSU Executive Vice Provost
Dr. Danny Jacobs, OHSU President
12:30-3:00 HECC funding advisory group- Bill Harbaugh 20-30
UO faculty efforts to open up trustee appointment process- Bill Harbaugh 10-15
Program Approval Process- Donna 15-20
Abby Tibbs (VP of Public Affairs), Government Relations (2:15)
IFS Website host- Donna Lane 5
Legislature Summary- Donna Lane 20-25
Postponed meeting at EOU- Donna Lane 10-15
Amend Bylaws- Donna Lane
3:00-4:00 Proposal for Restructuring IFS- Rob Kyr
4:00-4:30 HECC Report (OTAC) HB2998- Tad Shannon
4:30-5:30 HECC – Veronica Dujon (call-in)
6:00 Dinner: Southpark Seafood (https://southparkseafood.com/)
IFS Meeting at OHSU; Agenda, Nov 15-16, 2019 (cont.)
SATURDAY, NOVEMBER 16, 2019
Location: OHSU School of Nursing, SW Gaines St, Portland, OR 97239
Room 107 (1st floor)
8:00 Breakfast (Call-in from John Knudsen Martin)
8:30- 8:45 Oversight Committee for High School Base Partnerships- John Knudsen Martin (call-in)
8:45-9:30 Community College Council Collaboration, CC partners (Jim Salt and Traci Hodgson) invite to breakfast
9:30-9:55 Provost Council Report- John Knudsen-Martin/Bill Harbaugh
Faculty Evaluation Update- Bill Harbaugh and Donna Lane
10:30-11:30 Elections
11:00-11:30 Further Discussion Items from previous topics
11:30-12:30 Campus Reports:
• WOU
• UO
• SOU
• PSU
• OIT
• OSU
• OHSU
• EOU
12:30-1:30 Future Meetings and Topics
1:30 Adjournment
__________________________________________________________________________
Meeting Minutes Nov 15-16, 2019:
The meeting opened at Noon on November 15, 2019 at the Oregon Health Sciences University (OHSU) campus in Portland, Oregon.
OHSU Presentation
After a welcome by Dr. Danny Jacobs, OHSU President, the meeting opened with presentations by OHSU Faculty Senate President Karen Eden, OHSU Executive Vice Provost Dr. David Robinson, and OHSU VP for Public Affairs Abby Tibs. Eden reviewed the goals of faculty senate based on surveys of faculty, which include pay equity, financial security, and faculty wellbeing. This is part of the preparation for the 2025 strategic plan. She then went on to note that the survey showed that there significant problems with faculty morale and burnout, and the senate hoped to address these issues. The senate is also working on inproving faculty resources and governance. These include a revised faculty handbook, as well as updated bylaws and standard operating procedures for senate that were approved in October of this year (information from IFS assisted in this process).
Robinson reviewed the statewide mission of OHSU and stressed the desire of OHSU to partner with other public universities to solve the states health-related issues. He also noted the desire of OHSU to better serve rural areas and increase the cultural competency of health professionals in the state. He noted that all academic programs at the university are reviewed every five years by outside faculty for strengths and weaknesses. Major areas of concern for the OHSU administration currently are the financial struggles to limit tuition increases, the expansion of rural health initiatives, and a desire to increase the cultural competency of the health care professionals they train.
Tibs discussed OHSU’s status as a public corporation, a status that was adopted in 1995 in order to allow it to more easily compete in the private marketplace for health care. She then explained how OHSU is funded through a variety of state and federal mechanisms. She noted that two major challenges for OHSU were the difficulty of persuading the state legislature to support medical research funding, and the challenges associated with cooperatin with public universities in Oregon to OHSU’s structural differences.
HECC Funding Advisory Group
Bill Harbaugh of UO reported on the HECC Funding Advisory Group, which is in the early stages of examining the Student Success and Completion Model (SSCM) and preparing recommendations for revisions. There was extensive discussion of the model and how it might be changed to rationalize allocation and allow universities flexibility in their educational strategies.
UO Board of Trustees
Bill also reported on the current efforts at the University of Oregon to change the process for appointment of board of trustees members, with the possibility of legislative change in the early stages of discussion.
IFS Website
IFS President Donna Lane reported that the hosting of the IFS website has moved from OSU to SOU. A password for IFS senators to access the private area of the website will be provided at a later date.
Legislative Update
Donna then provided a brief update on the status of bills discussed by IFS as part of its interaction with the most recent legislative session. A full list of bills and their status will be provided to senators via the IFS website.
Postponed October Meeting at EOU
Donna noted that the meeting at EOU had been canceled due to a lack of participation. This led to a general discussion of how many meetings per year were needed, and how IFS could provide a technological alternative for remote participation. After extensive discussion, the following was concluded:
1) Meetings should take place 3-4 times per academic year, with bylaws to be altered to require a minimum of 3 meetings .
2) Host institutions would be required to provide electronic remote access
3) The option of co-meeting with the Higher Education Coordinating Committee once per year should be explored
HECC Report
Tad Shannon described progress being made on the implementation of House Bill 2998 with respect to pathways for transfer from community colleges to public universities. The Oregon Transfer Advisory Committee (OTAC) has approved and implemented transfer maps for Biology, English Literature, and Elementary Education. He noted that the implementation of the Elementary Education map had led SOU to modify their degree program to ease transfer.
He noted that a major issue going forward will be how to institute these maps from a policy and procedure point of view. Current transfer agreements are bilateral, but the maps developed by OTAC are multilateral, and it is unclear how to implement them.
Veronica Dujon of HECC provided additional updates on OTAC/HB2998 efforts. Dujon noted that HECC has recognized that a major barrier to implementation is the technological limits that result from multiple computer systems at multiple sites, and the need for both policy changes and tech resources that will allow computer systems to talk to one another. HECC is currently working on a platform that would identify potential transfer problems for students. There also needs to be alignment with community colleges for the purposes of financial aid.
When questioned on HECC’s position on the use of outside vendors by universities to offer programs and how those programs should be approved, Dujon indicated that HECC uses Provost’s Council to screen programs, and that accountability is up to the university that grants the degree. Senators expressed concern that faculty input might be limited with respect to program approval, and potential problems were discussed.
Dujon indicated that there would likely be legislation related to high school transfer of credits at the next legislative session, primarily to streamline the funding of such programs. HECC will also be requesting funding to implement a portal to ease student use of transfer pathways.
Dujon then described the current state of strategic planning at HECC and plans for soliciting information for future planning. She indicated that the Governor wants to do something major with Higher Education, but it is currently unclear what that will be.
Oversight Committee for High School Partnerships
John Knnudsen Martin gave a brief overview of the committee’s initial meeting and overall goals. He described the diffrences in HECC’s definitions of Dual Credit versus Sponsored Dual Credit, and indicated that the primary focus of the committee would be to ensure equity in the implementation of such program.
Community College Council Collaboration
Traci Hodgson, President of the Community College Council, then talked about her organizations efforts with respect to higher education funding and cooperation between community colleges and universities. A major focus will be on a state-wide campaign similar to what was recently done for K-12 education, with a target of the 2021 legislative session for increased funding.
Hodgson noted that dual credit programs are becoming more widespread, and community colleges are seeing an increasing number of students enter with credits from high school, something almost unknow for CC students even five years ago. The major concern is that advising at the high school level is poor and students wind up with excess credits and financial aid issues. This led to an extensive discussion of issues associated with dual credit and student success, most notably quality control.
Provost Council Report
Bill Harbaugh noted that the Provosts have a had a retreat to discuss various issues. There are plans to allows competing programs between schools to be reviewed at an earlier stage. Market share and competition for students is an ongoing issues. The reform of student evaluation at UO is continuing and is inspiring similar reforms at other schools.
Faculty Evaluation at UO
Bill Harbaugh reported on the new faculty evaluation system being implemented at UO that is linked to a new way protocol for the evaluation of teaching. It has the full backing of administration, and is allowed by a MOU from the faculty union. SOU is moving forward with similar reforms.
Bylaw Changes
Resolved, that the position of Past President be added to the positions listed under the Executive Committee for IFS. Mark Clark moved, Bill Harbaugh seconded. Motion passed unanimously. Motion will be voted on again at the January 2020 meeting; if passed, it will become part of bylaws.
Officer Elections
The following slate was elected unanimously for the 2020 term of office:
President: Donna Lane
Vice President: Bill Harbaugh
Secretary: Michael Sell
Provost Council Representative: John Knudsen Martin
IFS representation on other statewide bodies such as OTAC was discussed. Representation will be finalized at the May 2020 meeting.
Stakeholder Interviews for HECC Strategic Plan
Tad Shannon is being interviewed in December as part of the HECC strategic planning process. He has been identified as a stakeholder due to his involvement with OTAC. He has been provided with a set of questions he will be asked. He discussed the questions with Senators, and they provided feedback on how he might respond to the questions.
Campus Reports
WOU: A building has been purchased in Salem to offer degree completion programs. A new Dean of Graduate Studies has been hired. Enrollment is down 5%
UO: Undergraduate enrollment has increased.
SOU: The administration has made budget cuts that are coupled with increases in administrative salaries.
PSU: There has been a general meeting of all faculty to discuss administration and governance. This has led to a delay in hiring a new university president. A new Promotion path for fixed term faculty is almost ready for implementation after more than a decade of discussion.
OIT: Enrollment up Significant budget conflict due to major raises for administrators and a lack of funding for faculty areas of concern. Department chairs are now unionized due to a legal decision recognizing their right to bargain.
OSU: Presidential serach now down to four finalists. Oregon State police no longer hold campus contract due to lack of diversity training and a recent incident. Significant number of new hires in senior administration, including a VP for Strategic Management. Accreditation just completed. Faculty union negotiations for first contract ongoing. There are discussions of a possible new stadium. Faculty and administration are currently discussing a new shared governance document.
OHSU: Pay equity law at the state level in having an impact on faculty. Groups in the school of medicine are unionizing. Strategic planning process is ongoing. There has been discussion of faculty unionization.
EOU: First director of marketing has been hired. Faculty union contract negotiations are ongoing. Online offerings are now being handled by an outside contractor, Learning House – the contract mandates the creation of new degree programs, which have not been reviewed and approved by faculty. EOU wants IFS opinion on possible action on this action by administration, and senators discussed the issue in light of Dujon’s comments earlier in the meeting with respect to HECC’s role.
The next scheduled meeting of IFS is January 24-25, 2020 at OSU. The following meeting is tentatively scheduled for May 15-16 at the Klamath Falls campus of OIT.
Meeting concluded on November 16 at 1:00 PM